No one can dispute the countless benefits technology has brought us. It has undoubtedly allowed us to connect, perform, improve and leverage our resources beyond what was once imaginable. We all make daily use of a wide variety of different tools and devices to make life easier and more comfortable. How many tools and apps are you currently using to optimize your time?

If you are not taking advantage of the hundreds of apps and tools out there, you are certainly missing out. With so many apps to choose from, how do you know which ones to use? Of course, this will depend on your needs, and so below I have listed the top 15 apps to support you with the most common time management challenges.

Do you know where all your time goes?

Rescue Time

Rescue Time

If you have doubts that you are using your time wisely, this app will send you weekly reports to indicate your time thieves. You may be shocked to discover how much time you are wasting.

Manage all your tasks effectively

Remember The Milk

remember the milk

If you are struggling to manage everything you have to do and you work with many different devices, this app is for you. It is a great free tool which is compatible with your mobile, computer, gmail, outlook, etc. It helps you to manage your tasks easily and reminds you of them wherever you are.

Share and send large files effortlessly



There are many apps that allow you to transfer content from your computer to other devices, but Dropbox is free and easier to use than others. With the Dropbox app, you can access and share important files on the go.

Capture everything in one place



Evernote is a free productivity tool that allows you to capture all your ideas, thoughts and images in many different ways, eg with voice, notes or images.  You can even record your meetings, interviews, speeches and ideas, create lists, add voice or text attachments and share your files with friends. Now you can also sync Remember The Milk with Evernote to really optimize your time.

Need to just get something done?

Focus booster

focus booster

This app is based on the principles of the pomodoro technique for individuals who procrastinate and feel overwhelmed by tasks. It is designed to enhance your focus and remove any anxiety you might have with time.

Track time spent on projects



This is a great alternative to time-sheets if you need to track how much time you spend on different projects. Effective time management starts with being clear on exactly how much time you actually spend on your projects and tasks, and then analyze how you can manage them more effectively.

Create focus on the tasks at hand



Mindmapping is a great productivity technique, and Mind42 is the best free mindmapping app. It helps you to get more organized by focusing your thoughts thereby gaining clarity on what needs to be done.

Want to back up and sync your files effortlessly?

Syncback Freeware

Syncback Freeware

This free software allows you to back up, restore and synchronize your files easily. It not only saves you time now, but also in the future. If you have never backed up your files before, you should certainly not overlook this pivotal tool.

Do you want to manage your to-do lists effectively?

MyLifeOrganized (MLO)

MyLifeOrganized (MLO)

Check this out if you find it difficult to manage all your tasks, to work with your to-do lists and to organize your goals. This task management system helps you to target what you should be focusing on to reach your objectives. It automatically generates to-do lists, with priority actions for your immediate attention so that you can track your progress methodically.

Do you often need to capture business cards? 



This free Linkedin app allows you to take a picture of a business card, capture the information and upload it immediately. This way you can stay on top of new connections without wasting time getting organized and connected.

Do you waste time managing all the passwords you have? –

Universal Password Manager

Universal Password Manager

This app allows you to keep all your passwords in one encrypted database, protected by one password. This saves you time when you forget your passwords and need to retrieve them, and also allows you to use various passwords so you don’t compromise on security.

Do you need to synchronize and access your agenda from different devices?

Daily agenda

Daily agenda

This amazing app syncs all your calendars to give you an instant overview of your day, how much time until your next meeting and lists your upcoming meetings.

Remove distractions



When you are surfing the web, it is so easy to get distracted by enticing websites. Use this tool to save your ‘finds’ to access and read later on at a convenient time which will not impact on your work.

Increase your attention span

Focus at will

Focus at will

This amazing app combines neuroscience and music to boost your productivity. It is possible to increase your attention span by up to 400%! Ideal for those who find it difficult to focus while studying, working or reading.

Work smarter



This small and simple tool allows you to launch your documents, project files, folders, and bookmarks with just a few keystrokes. This makes life so much easier as you don’t need to go through the start menu to access what you want.

The above is a list of what I consider to be the most amazing apps and what is even better, many of them are free! So, what are you waiting for? Select the ones that will be the most useful to you and triple your productivity now.  If you use other apps that you have found useful and supportive, I would love to hear about them. Share your comments below.

– Plash