All businesses, regardless of how organized they are, can benefit from updating their methods of organization. Whether this means evolving into a paperless company or finding new ways to integrate technology into their business practices, having a more effective system for organization plays an important role in a business’ success. Use the following tips to help improve your business’ systems for organization:
1. Get a Handle on Paper Documents
Businesses that produce a lot of paper documents will find it easier to become disorganized. In order to make a method out of the madness, businesses must rely on a system for sorting and filing their paper documents.
When choosing a filing system, you can utilize the traditional filing cabinet method or you can take this time as an opportunity to go paperless. If you do choose to go paperless, opt for software that allows you to easily scan in documents and upload them to the Internet.
2. Use More Efficient Tools
Even paperless businesses may find themselves disorganized if they aren’t using the proper tech. Though all their files may be digitally accessible, pertinent information may be difficult to find. This is where using the most efficient tools comes in.
Certain file management software and productivity apps allow businesses to ensure all their digital files are in order. Whether it’s information regarding bookkeeping, minutes from a meeting or company standard operating procedures, these tools will make these items easily accessible for all staff members.
3. Organize Your Inbox
In the world of business, the email inbox is often regarded as something of a blackhole. While emails are essential to business practices, the act of actually reading one’s email can be incredibly time consuming. Moreover, most people’s email inboxes are completely disorganized, further adding to stress from inefficiency in the workplace.
In order to gain control of your inbox, you’ll need to have a system in place for sorting through your mail. Start by going through your unwanted emails and flagging them as “spam”. Then, mark your important emails as “priority”. Continue to sort through your inbox by creating various groups and labels that will help to keep your emails organized.
4. Schedule Your Social Media Campaigns
Running your business’ social media can easily become an overwhelming task. Depending on the frequency of your posting, you’ll find that you spend hours trying to create, publish, and manage posts. Instead of taking a haphazard approach to this aspect of your business, make it a point to schedule your social media campaigns ahead of time.
Set aside a block of time in which you will create and schedule all of your posts in advance. With the help of certain apps like Later or Hootsuite, you can set up your business’ social media schedule for the next few weeks or months.
5. Keep Track of Expense Receipts
This suggestion is very important for small business owners. Keeping track of your finances can be complicated, especially if you aren’t on top of your expense receipts. While this is an annoying aspect of your business practice, it is important to ensure that you will be well prepared for tax season.
Want an efficient way to manage your receipts? Use software like Expensify to document, upload, and categorize your physical receipts. Once you’ve taken a photo of your reciept, you can throw them away for good.
6. Organize Your Passwords
Many people have their own systems in place for organizing passwords. However, managing passwords for a business can get a little complicated. In order to ensure these passwords remain secure while you share them with team members, you’ll need to upgrade to a more global solution for password management.
Apps like 1Password and Lastpass are a timely solution for business password management. These tools store all passwords and simplifies the login process, regardless of what website, software or app the person is using.
Organization for businesses is a journey, not a destination. Put these six organization strategies into practice to ensure your business is growing in the right direction.