There are months of every year that employees find it hard to focus on office work. This could be because it’s snowing hard outside and they haven’t seen the sun in a few days or because it’s sunny and summer and all they can think about is getting to the beach with their kids. Everyone goes through this, and it’s not something that you can blame employees for doing. Instead, find ways that you can address the situation in a way that both helps the employee and increases their productivity even during the hardest months of work. To help, here are 4 of the most effective ways to increase productivity in the workplace.

  1. Delegate Responsibilities to Capable Employees

When work is “slow,” employees can feel justified in doing less during the hours that they’re working. They might feel like it’s alright to go online and play games for a few hours since no one has handed them a new assignment. This is a natural thing for a person to do with they work a job that’s paid by the hour. To fix this, simply delegate a few of the responsibilities that you have to some of your employees. Make sure that there’s always something for someone to do–even during the months when work slows down.

When delegating, you should keep in mind that delegation comes with a certain amount of risk as well. Only give jobs to the people who are capable of doing them in a timely manner.

  1. Listen to the Needs of your Employees

Productivity may start to slacken if there is something happening in the workplace that you’re not aware of. You should be in constant contact with the people who work for you and with HR so you can address any concerns that may arise. You should also be considered of the mental health of your employees and be respectful of disabilities that may arise. Your employees are doing the best they can do with what they have and often feel rejected and self-conscious about any personal problems that interfere with their work.

As their employer, you have a responsibility to help them in certain ways to deal with those interferences. Be supportive of them and let them know that you’ll be there is help them with anything that’s appropriate for you to help with. You should be aware of their challenges and feel comfortable to make suggestions. If you notice that one of your employees is slipping into debt, think about suggesting some credit repair companies that they could work with to improve their situation. You don’t need to fix them, just make them feel more welcomed. Just by helping your employees to know that you are supportive will help them to overcome some of the challenges that they face.

  1. Reduce Distractions

Often, workplaces have unneeded distractions that keep employees from being able to wholly focus on the job in front of them. The workplace should be both inviting and comfortable yet should allow them to give their whole focus to their work. If there is anything distracting in the office or facility, consider removing it or remodeling it to make the environment more productive.

  1. Give Positive Reinforcement

One of the best thing that you can do for your employees is to help them know that they are doing a great job. Give them positive reinforcement when they do something great. Hold personal meetings with each employee to talk about how they’re handling the workload. Make the meetings productive and talk about the things that they could improve on and then close by talking heavily about the things that they did well in the last few months. To do this, keep close tabs on the work of your individual employees to help them know that they are looked after.

Your employees are the backbone of your business. The business wouldn’t be able to stand without them. Make sure that they know that!

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Finn Pierson
Finn Pierson is a freelance writer and entrepreneur who specializes in business technology. He is drawn to the technological world because of its quickly paced and constantly changing environment. He believes embracing technology is essential to capturing success in any business and strives to inspire and encourage top technological practices in business leaders across the globe. He's a fan of podcasts, bokeh and smooth jazz. His time is mostly spent learning the piano and watching his Golden Retriever Julian chase a stick.