If you use your computer for significant work and home-related tasks, make sure the device has been properly organized. Better organization adds to efficiency and other positive results. While a computer makes previously-complicated tasks easier, the human element needs to contribute a bit. One way to do this is by not allowing the device to suffer from software and file disorganization.

This does lead to the basic question “How can I better organize my computer?” Adhering to a few simple suggestions could help the cause. Even if you aren’t the most computer savvy — or organized — person, following some basic tips should improve the setup, layout, and outright operation of a device.

Create Appropriate Folders and Subfolders

Saving various tax forms in “documents” and adding podcasts to the “download” file sets the stage for total disorganization. At some point, you end up with so many files in these major folder categories that you can’t figure out what is in them. Instead, create accurately named separate folders or even subfolders within “documents” and other categories. This way, you can find what you are looking for without much trouble.

Using clear and distinct names for the folders lends an assist as does putting a date on the folder name when appropriate. Just don’t create a folder and leave the generic “new folder” name in place. That obviously wouldn’t benefit the goal of improved organization.

Get Rid of Things You Don’t Need

Are there several software programs and files that you neither use nor need anymore cluttering up the works? If so, delete them. Anything deemed unnecessary won’t support a better-organized computer. All they do is take space, memory, and detract from your ability to locate other files.

Now, there are critically important files that you may not access very often. You may never even access them at all, but the time may come when you must. Documents related to important home repair work from previous years fall under such a description. You can keep these files, but you don’t need to keep them on your computer’s hard drive. The files could be moved to a cloud storage center or placed on an external hard drive or flash drive. Just be sure to place any and all external devices in a safe place. They can’t do much if lost or damaged.

Improve the Security of the Computer

Viruses and malware do nothing but cause problems. The problems impact a computer in all sorts of different ways. Anything and everything you can do to increase and improve security might contribute to clearer organization. Invest in a good antivirus program, utilize a secure web proxy, run a malware buster program, and otherwise keep yourself and your computer out of trouble.

Add Shortcuts to the Desktop

Shortcuts allow you to immediately speed over to a preferred file or open a program or folder. When you use something on a consistent basis, the presence of a shortcut on the desktop layout makes things quite easy. Why can fish around for anything when creating a shortcut? Making a shortcut requires only a few mouse clicks and delivers many upsides. Don’t overdo it with shortcuts though. Too many shortcuts on the desktop make it hard to navigate.

Sort the Desktop and Folders

Right-clicking on the mouse reveals the “sort by” options. Not everyone takes advantage of this simple feature. That’s unfortunate since “sort by” does its part to help organize things. “Sort by” allows you to institute organization by size, name, date modified, and item type. Finding things can become less difficult when everything sorted out to your preferences.

Place the Computer in a Good Location

Don’t overlook the value of working on your computer in a well-organized area. A cluttered desk messy or dining room table won’t improve on any goals to be more organized. Distractions go hand-in-hand with disorganized areas. Those distractions carry over into how you work on the computer.

 

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Finn Pierson is a freelance writer and entrepreneur who specializes in business technology. He is drawn to the technological world because of its quickly paced and constantly changing environment. He believes embracing technology is essential to capturing success in any business and strives to inspire and encourage top technological practices in business leaders across the globe. He's a fan of podcasts, bokeh and smooth jazz. His time is mostly spent learning the piano and watching his Golden Retriever Julian chase a stick.